Tag Archives: mac software

Tools tile

OS Quest Trail Log #81: What I Use – March 2014 Edition

It’s been over a year since I recapped what I use so it’s past time for an update. The timing is also good since I’m about to begin re-examing the way I do things and this will get me going. Not too much has changed in over a year, which means either what I use is pretty solid, or I’m complacent, or I’m lazy. I’d like to think it’s because they’re solid choices.


Windows Home Server

It seems like there was always constant change in this area. So I was a bit surprised to see that not much has changed.

Even though Windows Home Server 2011 is a dying product it won’t drop off support in April 2016. My server has been solid and I don’t have any plans to replace it until I need to, or something clearly better for me comes along. It has four 3TB drives (no RAID) for data storage and a 160GB drive for the OS. It’s an HP MicroServer with a AMD N36L processor and 8 GB of RAM. The server is used primarily for video files and other files I want long term storage for but don’t use frequently. The only add-in is Cloudberry Backup for Windows Home Server 2011.

Synology NAS

Synology feature image tile - blackThings have been stable here too. My Synology DS1511+ NAS was reduced to 1 expansion bay and a total of ten 3 TB drives back in October 2012 and that’s where it still stands.

The DS1511+ is dedicated to backups. The WHS box does a backup to it using Cloudberry Backup via a ISCSI connected drive. It serves as a Time Machine backup destination for all my Macs. Until I retired my web server it backed up to the Synology NAS using rsync. My other Synology NAS boxes also back up to it.

The Synology DS212+ NAS that I added in May 2012 is still going strong. I did swap the two SSDs with two 500GB Western Digital Velociraptor drives in a Synology Hybrid RAID (SHR). In this case the SHR is just a mirror. This runs my Synology applications and serves my critical data files from an encrypted share. Synology applications include CloudStation, Photo Station, Audio Station and Video Station, all of which have mobile apps.

My original Synology DS212J is still used for testing and experimentation.

Both the DS212+ and DS212J are run the latest DSM 5 beta which has been reliable. I need stability from the DSM 1511+ so it’s still on DSM 4.

Desktop & Laptop Computers

This is where there have been the most changes, and where the most changes are likely to occur in the near future.

Synergy is used for mouse and keyboard sharing between my desktops and the laptop when it’s at my desk.

Mac OS X

Black Apple logoMy MacBook Air was replaced just days ago with a late 2013 MacBook Pro. The MB Pro is a 13″ Retina Display with 16GB of RAM, a 2.4GHz I5 cpu and a 256GB SSD. While the CPU is a step down, I found I rarely needed the CPU horsepower but I was severely memory constrained. The Air maxes at 8GB and that wouldn’t have been enough for me.

My desk has a late 2012 Mac Mini with a 2.3GHz i7, 16GB of RAM and a 1TB Fusion drive. It was just moved to be front and center on my desk so it’s hooked to my primary monitor which is a Dell S2340T monitor. It also drives a second monitor, a Acer H223H 23″ monitor.

Windows 8.1

Windows LogoMy Windows hardware remains the same but now runs Windows 8. The drives have changes. There are now two SSDs in RAID 0 as a 500 GB system drive and two more SSDs as a 500 GB RAID 0 data drive. I recently added a 2 TB spinning drive for file storage. The RAID 0 (scary RAID) is provide by the on-board controller and has been surprisingly reliable. Backup is to the WHS server using the connector software. The ancient Apple 20″ Cinema Display is now attached to this Windows box and the universe hasn’t exploded.

Future Considerations

I moved the Mac Mini to be front and center on my desk, replacing the Windows 8 desktop because I’m considering going “all-in” with Macs as my desktops and laptops. Part of this is because I want to free up the desktop hardware for other uses. The desktop hardware is the most capable hardware I have for some server testing. It helps that I’m finding myself more productive on the Macs.

Portable, Mobile and Media Devices

My Windows RT came and went. I liked it, a lot actually. But it was still rough around the edges and I found I wasn’t using it much anymore. I may get a replacement in the future but for now it’s gone.

I still have the third generation iPad and also don’t use that very much. It never leaves the house. It’s primarily used for viewing videos from Amazon or from my Synology NAS. I also use it for viewing reference books on my desk through Kindle reader.

I have a Nexus 7 with AT&T wireless and this is the tablet that leaves the house with me. I ended up using very little AT&T data but I like having it available without needing to tether. I also gets a lot of use around the house. Except for Amazon it used the same way as my iPad. There are a few additional apps on it that I’ll cover in future posts.

Nokia Lumia 928 next to the iPhone 4SMy primary phone is an iPhone 5S on Verizon. I still have my Nokia 928 Windows Phone which is also on Verizon. I like the Windows Phone OS but the apps are frustrating. It’s not the lack of apps, but the quality. I don’t know if they’re buggy because they are hard to write or because not enough resources are dedicated to writing the apps. For example, I need to constantly bookmark the audio books in Audible because it frequently forgets where I am. The frustration drove me back to using the iPhone as my primary phone.

I have a Microsoft Wedge Mobile keyboard that I use primarily with the Nexus 7 although it works with the iPad and iPhone too.

You can see the iOS apps I’ve tried on Applr although I’ve only begun to review the apps and favorite the ones I like.

My TV is still the same Vizio 42″ and the DVD player is the same LG BD670. My TV viewing has changed from basic cable to a digital antennae for over the air broadcasts.

Home Network

I still run pfSense on an HP MicroServer and it’s still reliable. The HP ProCurve Gigabit Managed Switch that could do link aggregation was destroyed in a water pipe break and wasn’t replaced. Basic NetGear Gigabit switches are currently used.

The Netgear WNDR3700 router still does wireless duties. It’s dual band and I have both a 2.4 GHz and a 5 GHz wireless network. The 5 GHz network gets less interference so it’s the network of choice whenever possible. A D-Link DAP-1522 serves as a wireless bridge to my workbench.

My ISP is still Comcast and they’ve been reliable as long as I don’t have to talk to a person. It seems every human interaction requires a follow-up or three to fix a new problem. Luckily these interactions are rarely needed.


I’m finding Mac apps are allowing me to be more productive. So I’ve been tentatively moving away from my focus on cross-platform apps. This has just begun so we’ll see where it leads.

Productivity & Communication

I use Google Apps for Domains for most of my email. I do use Microsoft Outlook.com for one heavily used email.

My primary browser is Google Chrome but I use Firefox too. With my emphasis on using OS X I just started trying Safari as my primary browser. It’s improved over my last attempt but the jury is still out.

LastPass is my password manager. I have a Microsoft Office 365 Home subscription and it’s my Office suite.

I have several cloud services but primarily use three of them. Synology’s CloudStation is my private cloud. There’s no Internet storage but all my devices can get back to my Synology NAS and sync over the Internet.

Microsoft OneDrive (formerly SkyDrive) also gets a lot of use. My phone photos get saved to it automatically, my Office docs use it, and I use it whenever I do want offsite storage.

I use a free DropBox account for apps  that require it for syncing.

Amazon Cloud Drive and Google Drive haven’t caught on with me although I do use them in cases where they integrate well with an app or service.

My finance app has switched to Quicken. It’s the least annoying of my choices. This is mainly because it can easily do online updates of all my accounts. I’ve skipped this year’s upgrade and will consider alternatives again when support runs out with their 2015 release.

Backup & Security Software and Services

As I mentioned, I run the Cloudberry Backup on my Windows Home Server. It backs up to both offsite to Amazon Glacier and locally to my Synology DS1511+ NAS. For my Macs I use Arq Backup for offsite backup to Amazon S3 and Glacier and Time Machine for local backups to my Synology DS1511+ NAS. My Windows machines, both physical and virtual, use WHS backup. They don’t store critical data so there’s no offsite backup.

I also use CrashPlan on my Windows Home Server for redundant offsite backup.

I use Microsoft Security Essentials on my Windows PCs, including virtual machines. I use Malware Bytes on my main Windows PC. I don’t use anything on my Macs and rely on safe computing habits. I do use ScriptSafe and NoScript in Google Chrome and Mozilla Firefox. I haven’t found a comparable add-in I like for Safari.

Digital Media and Entertainment

I dropped my Netflix subscription after it went unused for two months. I liked the online streaming and some of their exclusive shows but just didn’t use it.

Video is from my own DVD library or Amazon Online Video. My DVD library is ripped to files and sits on my WHS. I copy some video files to my Synology NAS to simplify viewing on my devices. I also use VLC Media Player for viewing. Slysoft AnyDVD along with Handbrake to rip and transcode my DVDs. MakeMKV is used on the few Blue-Rays that I have.

I have Amazon Prime and do view Prime Video. I also buy some TV series through Amazon Video which is considerably cheaper than a cable TV subscription.

My photo management is messy at the moment. I mainly use Aperture to organize and touch-up photos I’ve taken since they are raw files. JPGs and others usually just get saved in a folder structure. Synology Photo Station is used to manage and view pictures in those folder.

Misc Apps

Evernote is my primary information organizer. Pinboard is my bookmarking service. I no longer use Sumatra PDF for viewing PDFs, I find both the Windows and OSX native viewers fine for my needs.

LogMeIn is still my current remote access tool although the free version is going away. My free version extension is up in July and I’ll switch to something else before then.

VirtualBox runs my virtual machines. It’s free and good enough for my needs.

Path Finder is my file manager of choice on OS X. Transmit is my FTP client of choice and is also Mac only.

That about sums it up in just under 2,000 words. I suspect applications will be changing in the next few months but hardware should be pretty stable for the rest of the year unless things start breaking.

Tools Tile

The OS Quest Trail Log #76: What I Use – October 2012

Tools TileIt’s been 5 months since I last wrote about what I use. Now’s a good time to recap what I currently use since I expect some big changes between now and the year end. Not much has changed with the  iPad apps I use so I’ve updated th original article. Changes are mainly removing apps I no longer use. Likewise, there haven’t been any changes with what keeps this website running other than version upgrades to keep things current. Now it’s time to update the big list. What I use in the home.


I continue to be addicted to servers and hard drives. I actually reduced the number of spinning drives from 28 drives spinning 24 X 7 down to fourteen. This doesn’t include a couple SSDs in a NAS.

Windows Home Server 2011

My WHS 2011 has been a solid, steady performer so there haven’t been any changes. My main home server is HP MicroServer running Windows Home Server 2011 is at the center of my home network. It has four 3 TB drives for data (no RAID) and a 160GB drive for the OS. It has an AMD N36L processor with 8 GB of RAM. The only add-in I run is Cloudberry Backup for Windows Home Server 2011 to backup to Amazon S3 and locally. I also use CrashPlan for additional offsite backup.

Synology NAS

There’s been some changes here. I have a Synology 1511+ NAS with two expansion bays. There are fifteen 3 TB Seagate Barracuda ST3000DM001 drives. I’ve done some digital cleanup so one of these expansion bays is kept powered off to save electricity. This NAS is dedicated to various backup functions. My WHS 2011 box backs up to it via an iSCSI drive. It serves as a Time Machine backup destination for my Macs. I also backup this web server to it using Rsync. Finally, it syncs files with my other Synology NAS as a backup for them.

I added a Synology DS212+ NAS back in late May. This has two mirrored (technically Synology Hybrid RAID) 256GB SSD drives in it. This is used as a file sharing and application server. I have an encrypted file share for personal file storage. This is basically anything that isn’t media or old file archives. I also have Synology CloudStation set up on it for syncing files among my devices. PhotoStation is also running as this NAS is now my primary photo storage location. I’ve also just begun testing Audio Station on it.

I still have my original Synology NAS, a DS212J NAS which has been relegated to testing and experimentation.

Small Business Server 2011 Essentials Windows Storage Server

I’ve retired my Western Digital DX4000 which had been running SBS 2011e Windows Storage Server 2008 R2

Desktop & Laptop Computers

No hardware changes here, just a OS upgrade on the Mac side to Mountain Lion.

Mac OS X

Measured by the time I use it, my primary computer would be my mid-2011 MacBook Air with Core i7 processor and 4 GB RAM along with a 256 Gb SSD drive. It runs OS X 10.8 Lion.

My desk has a late 2009 Mac Mini with a 2.66 GHz Core Two Duo, 4 GB RAM and a 320 GB hard drive. It’s connected to a old 20” Apple Cinema Display. I use Synergy to share the mouse/keyboard that’s on my Windows 7 desktop PC. It runs OS X 10.8 Lion.

Windows 7

My home built desktop is a Windows 7 Pro PC with with a AMD Athlon II x6 1090T processor and 16 GB of RAM and a 256 GB SSD drive. There’s also a 160 GB Velociraptor drive along with two 7200 rpm 1 GB drives. The SSD and Velociraptor are the primary drives while the 1GB drives are used primarily for Virtual Machines. Data is kept on my Windows How Server. For graphics it has a Radeon HD 6870 video card connected to a Acer H213H 21.5” monitor. I’ve been planning a monitor upgrade but never pulled the trigger. With two monitors on my desk going bigger would cramp things on my desk (or require wall mounts or stands) and I use the laptop more these days.

Portable, Mobile & Media Devices

No changes here since May, so to recap…

My phone is a 64GB iPhone 4S on Verizon. I’ve been with Verizon as long as I can remember (my least objectionable telecom) and had an iPhone since there’s been one on Verizon. My iPhone is also my podcast and music player. I also have tethering on this phone.

I have an 64GB iPad 3rd Gen, also on Verizon. I only use the data plan a few months a year, such as when I’m on vacation or on extended business travels. Since tethering is currently free with the data plan I dropped my iPhone tethering for awhile to see if the iPad data was worth it. It wasn’t beneficial enough for me so I dropped the data plan and went back to iPhone tethering. I already covered the iPad apps I use.

I also have a Kindle Fire that’s mainly used for Video and short reading sessions. My Kindle Reader is used for longer, leisure reading sessions.

I have a LG BD670 Blu-ray player connected to my TV. It has built in wireless. I can view Amazon video using an app (bad, bad UI). There are other apps but I don’t use them. I can view video from my Windows Home Server over wireless or plug in a USB stick or drive.

The TV is a Vizio 42” TV that was inexpensive and works great. My only complaint is it’s annoying tendency to reboot when I’m watching something so it can apply a firmware update.

Home Network

Things have been stable since May, so again, no changes here.

My router is pfSense 2 running on an HP MicroServer. It’s reliable and I like it. This is connected to a HP ProCurve J9450A Gigabit switch. The switch supports link aggregation which I can use with my Synology 1511+ in addition to being a managed switch with a lot of features I’ll never need. It was the lowest cost Gigabit switch I found that did link aggregation and I’ve been happy with it’s performance.

For my wireless network I use a Netgear WNDR3700 router. I don’t use it as a router (since switching to pfSense), just a wireless access point. It’s dual band so I have a 2.4 GHz and a 5 GHz network set up. I use the 5 GHz network whenever possible since it’s less common and therefore has less interference from nearby apartments. I also have a D-Link DAP-1522 Wireless Bridge on my workbench so I can plug in non-wireless computers.

My ISP is Comcast. They’ve been reliable and performance is good. I’ve bumped against their data cap a few times thanks to backups but recent news has them finally re-evaluating the caps. It does seem that every time I actually have to talk to a person it causes a problem and an outage (new modem, moving, etc…) but luckily they’ve been reliable so I rarely have to talk to them.


Since I run both OS X and Windows I gravitate to cross-platform apps and web apps. Back in May I was using Wakoopa to track my actual app usage, but that service has been shut down.

Productivity & Communication

I primarily use Google Apps for Domains for my email. I moved one account to Microsoft’s new Outlook.com. I no longer use Mailplane as my mail client, sticking to the web browser now that GAFD does a good job of handling multiple logons.

My primary browser is now Google Chrome. It’s back to being temperamental again so I’m spending more time back in Firefox. LastPass is still my choice to manage passwords and secure notes. I’ve been a LastPass user since the early days and subscribe to their premium service. LastPass works on all my browsers and iOS devices. I no longer use XMarks (or anything else) to sync bookmarks.

I make occasional use of Skype and I do use Twitter.

I moved from Office 2010 to the Microsoft Office 365 Home Premium Preview. I’ll probably subscribe when it goes to production although that depends on pricing.

Windows Live Mesh and Skydrive have been replaced by Synology CloudStation. Skydrive is still around but not used much. Dropbox is also used for those times it’s the only choice. Both my Skydrive and Dropbox accounts are the free subscriptions. I also have a Spideroak account (free subscription level) that I wanted to like for cloud storage but it had problems syncing OS X package files (Bento specifically) so I haven’t trusted it on the Mac side.

My finance/checkbook app has switched from YNAB to Money Dance after a terrible upgrade experience. Money Dance also runs on Windows and OS X.

Backup & Security Software and Services

I use Amazon S3 for critical files. I pay a bit more than I did in May, just under $7/mth now with over 60GB on S3. Amazon is one of the few services I trust to not lose my files. They’ve been doing it awhile and they’re truly “cloud”, with the files stored across multiple data centers.

Cloudberry and CrashPlan remain my backup solutions for Windows Home Server 2011. Cloudberry for local and critical files to Amazon S3 while CrashPlan is for bulk offsite backup.

For Mac backups I use Arq Backup which backs up to Amazon S3 using a Time Machine metaphor. It’s a well thought out, great piece of software. I don’t keep much data on my Macs so this is mainly for settings and when I travel with my latop. I also use Time Machine on my Macs with the Synology NAS as my destination.

I use Microsoft Security Essentials on my Windows PCs and nothing on my Macs. I use the NoScript add-in for Firefox and NotScripts for Chrome to limit what web pages can do. I also have a copy of MalwareBytes but that’s mainly because I’ve needed it for other PCs. For the most part I rely on safe computing habits rather than software for security.

Digital Media & Entertainment

I stopped using iTunes Match shortly after signing up in May due to sync and other issues. I hate iTunes as an application but like it as a music manager. These days I mainly purchase music through Amazon but will still buy through the iTunes Store and even a few albums on sale through Google Play. I don’t use any cloud service for music beyond Amazon and Google for the music I’ve bought from them.

Video is either from my own DVD library or Amazon Online Video. I’m a Prime member so have access to their Prime Video library. For online video I’m generally looking for “something to watch” rather than something specific and Amazon Prime works for this. I only have basic cable (the real basic cable with over the air channels only) so I do buy videos I want through Amazon. I recently re-subscribed to the Netflix DVD service to expand my options. All this is still cheaper than a cable subscription.

VLC Media Player is my player of choice for Windows and Mac. I use Slysoft AnyDVD  along with Handbrake to rip DVDs from my library and encode them for playing on my various devices. I use Slysoft CloneDVD to make backups of my DVDs. I only do this for DVDs I own. This makes them more convenient to watch and protects me when a DVD goes bad (which they frequently do, especially the two-sided ones). It also makes it easier to store them since they can go in boxes and be stored in a closet.

I still organize Photos using a folder structure but I now store them on my Synology DS212+ NAS and use PhotoStation. Other photo management software can still access them since they are just files. I did upgrade to Adobe Photoshop Elements 10 but I’m still trying to get the hang of it. Acorn is still my primary editor.

I’ve been using Aperture for new photos I’ve been taking, I use a reference library that points to the photos on the NAS,

Misc Apps

I use Sumatra PDF rather than Adobe’s Acrobat Reader. I also use Evernote for information capture and storage. I use Instapaper as my read later service and PinBoard as my bookmarking service.

I use LogMeIn for remote access. I have the paid account from my Windows Home Server and free counts everywhere else. I may not renew the paid account when it expires in June.

I use VirtualBox for virtual machines on Windows. I run several on my Windows 7 desktop. I use VMWare for virtual machines on my MacBook Air.


Bento 4 box graphic

Move A Bento Database to a New Computer

I haven’t written a post in awhile so I was looking through my analytics to see what searches brought people here. I  found “How to move bento to a new computer” and figured that would be a good topic. I’ve written a few Bento related articles but none dealt with this directly.

Being a Mac program it’s not unusual that the inner workings are hidden from the user. But moving the file is pretty simple.

Move to a New Mac

The operative word here is “move” which means we don’t need Bento on the old computer.

Pre-Move Checklist:

  1. Install Bento on the new computer. Make sure it’s the exact same version as the original computer. From the menu you can select bento –> About Bento to get the version.
  2. Be sure that Bento on the new computer doesn’t have any data. We’ll do a backup but the data won’t be merged.

The Move:

By default Bento saves the database to [UserHome]/Library/Application Support/Bento where [UserHome] is your home directory. This is also shown as ~/Library where the tilde indicates the home directory.

OS X Lion hides the library folder by default. To open the folder on Lion start Finder and hold the “Option” key while selecting the “Go” menu. The ~/Library folder will be opened. Macworld  has 18 other ways of opening the Library so you can pick your favorite.

  1. On the new computer browse to ~/Library/Application Support/Bento in Finder and rename bento.bentodb to bento.bentodb.backup.
  2. Copy ~/Library/Application Support/Bento/bento.bentodb from the old computer to ~/Library/Application Support/Bentoon the new computer.You can do this any way your comfortable with such as connecting over the network or using a USB drive and sneaker net.
  3. Start Bento on the new computer. You’re done.

The bento.bentodb file is actually a OS X package file which is actually a collection of files with the right attributes so OS X presents it to us as a single file unless we select “open package contents”. If you use a Windows file system in a interim step the file will appear as a directory. Be sure to copy the entire directory and do not change any contents.

Bonus Tip – Open A Different Bento Database

You can run multiple copies of Bento or share the same Bento database from multiple computers. I save my Bento database on Windows Home Server and access the same file from all my PCs. Actually I also have multiple databases on the Windows Home Server. One word of warning – Bento is not a multi-user database so be careful not to open the file from two PCs at the same time.

Start Bento while holding down the option key. The following dialog will appear and you can select the database you want to open. I select the “Show this dialog” option so I don’t have to hold the option key and the dialog always appears.

Bento File Open dialog

Select database you want to open and any other options you want.

Syncing Bento

I no longer sync Bento but at one time I did use Dropbox to Sync Bento Databases between Macs.


Bento Has Its Place, Finally

I bought Bento awhile ago but it never seemed to find a place in my computer life. Bento is a “personal database” from Filemaker, an Apple subsidiary. It’s a Mac-only product, unlike Filemaker’s flagship database product. The Mac version is $49. There’s also versions for the  iPhone and iPad for $5 each.

I don’t like having my data tied to a specific platform and converting formats back and forth is usually more trouble than it’s worth. So cross-platform apps are the norm with me. Bento isn’t cross platform but when I think about it, it’s not that I’m tied to a cross platform religion, it’s that I want my data to be where I am. So in the case of Bento the iPhone app (at the time I bought it) and now the iPad app make me less intent on a true cross platform database solution.

I first gave the Bento trial version a look back in November 2007 but ended up passing on it until January of this year when I bought it from Amazon. At the time it was about 10% off list from Amazon but these days Amazon is nearly full price. It took awhile, but at this point I’d say it was clearly worth the $50.

My first Bento use was to move my DVD database from a dedicated program (DVDPedia) to Bento. This way I could have them on my iPod Touch. I exported the DVDs from DVDPedia into a CSV file and the import into Bento was straightforward and without error. I let Bento create to Library and field names as it imported the file. During the import I changed some field types to pick lists (choice fields into Bento terms). I was happy to see it correctly imported my star ratings.

I had no complaints about Bento, but it also hadn’t impressed me. I didn’t really care about the integration with Address Book, iCal or iPhoto and in fact I recently removed those libraries from the list (through a preferences option).

I pretty much left Bento alone until the iPad came out. This happened to coincide to when I was looking to move a spreadsheet based database to a real database. But in this case I needed it to be truly mobile data. Until the iPad I was thinking Windows since it could be on my desktop and netbook. But with the iPad and the Bento iPad app is seemed apparent that the iPad could provide the portability.

I’ve written in the past about my interest in domaining and I’ve been keeping track of them in a spreadsheet. The “spreadsheet” had actually grown to multiple worksheets as things grew and changed. So I started off by just importing the main sheet that had my current domains. But this started to grow and expand as I explored the features of Bento.

I was able to start itemizing expenses and income by setting up separate libraries and using related fields. Bento keeps all the “Libraries” in one database, even if they are unrelated. But any Library in the database can be related to any other library. I found this counterintuitive at first, although once it clicked in my brain it became quick and easy. There’s also the ability to set up folders so I’ve begun to create a folder for each project and all the libraries for it go in the folder.

Bento for iPad

I have Bento for the iPad too. As expected it’s much more limited than the OS X version. Related fields don’t get synced to the iPad but fields that are calculated based on them retain their values.

Only one form per library can be created on the iPad and it’s shared by all collections for the library. It’s not a big deal for me, at least so far, since I just use the iPad to look up info or do a quick update.

I also had a problem with one library that broke Bento on the iPad. I tried to start Bento iPad and it crashed. Because Bento always tried opening that library on startup (and immediately crashed) I had to uninstall Bento and deselect the library from syncing. I’m not sure why that one crashes Bento and a similar library doesn’t.

What I Like

Bento lives up to it’s reputation and easy to use. What I didn’t expect was it to be so powerful. No, it’s not Filemaker but it’s about 1/6th the cost. I use MS Access with my day job and Bento is easier to use, especially when it comes to setting up data entry forms.

In typical Mac fashion the queries are called “Smart Collections” . Look at an iTunes Smart Playlist and you’ll get the idea. I found this a bit cumbersome at first as each smart collection gets it’s own entry in the sidebar. But I decided to go with the flow and have no real complaints. I created one smart collection called “ad-hoc” and I just keeps changing it as needed. Likewise I have some Smart Collection templates (for lack of a better term) where I just change the one field I care about at the time and the rest of the fields always stay the same.

What I Don’t Like or Would Like to See

All the databases are in one file. (I seen hacks around this but haven’t tried any yet. Should work OK since it’s the same hack for multiple iTunes libraries.) I’d be concerned about performance on large databases.

Like most Apple apps it’s GUI intensive. I find myself having to go back and forth between the mouse and keyboard more than I’d like. I’d rather stay with the keyboard, maybe I’ll come across some keyboard shortcuts.

On Bento for the iPad all the collections in a library share one form. When a new collection is created on the OS X version it inherits the form(s) from the library, but then the link is broken. Changes have to be made on all copies of the form. This is more plus than minus I guess, but it would be nice to have a form that could be shared across collections and only needed to be changed once. This has been especially annoying as I’m learning Bento and developing the database library.

The terminology – hopefully I haven’t misused terms in this article. I think of Libraries as databases. I’ve gotten use to collections although I found myself using the term when I mean to use library.

Bento reminds user to backup weekly or monthly (or never) and the backup process gives the file a unique name each day. It would be nice to have a preference setting to do this backup automatically every day (for those of us who don’t trust time machine).

Syncing between Bento desktop and iPad (or iPhone) has to be triggered manually and from the iPad (or iPhone). So when I had the collection problem that crashed Bento iPad I couldn’t remove the collection via a sync because I had to start Bento iPad in order to trigger the sync.


After I slow start I’m now more than satisfied with my Bento purchase. The iPad lets me take the data around with me and gives me a usable interface to make updates. My days of using a spreadsheet as a database are over.


The following links go to sites that provide more in-depth information about using Bento.

The official Bento tours and demos.

While written for Bento 2, How To Create A Complex Database in Bento 2 provides a good overview on how to relate multiple libraries.

I haven’t gone through many of the articles yet, but this seems like a good source of tips and how-to’s.

Handbrake icon graphic

The New Handbrake Rocks

Handbrake icon graphicI’ve been using Handbrake to encode video for a couple years and love it. The open source Handbrake works on Windows, OS X and Linux. I’ve always preferred and used the OS X version. It had been about a year without a new version of Handbrake but the drought was ended in November 2009 with the release of Handbrake 0.94.

I was a bit slow to upgrade since the old version was working fine for me. Finally I upgraded. I had an issue (it wouldn’t encode) and kept using the old version when needed. Finally I researched the problem and found the simple solution – just delete the old presets in the Library/Application Support/Handbrake folder.

At first I was bummed because I’d lose my settings. But I soon realized that those settings were useless anything. The changes in Handbrake were significant which made it worthwhile to retest and come up with some new settings. The built-in presets now centered around getting the best quality while maintaining device compatibility.

I did a bunch of testing and ended up using the “Normal” preset with a Minor change to maintain Apple TV compatibility. I still have the Apple TV and while I don’t use it as frequently as I used to, I still do use it and want the video to work with it. I added the parameter weightp=0 to the Normal profile to maintain Apple TV compatibility.

The big benefit is the smaller file size that’s created for the video, yet the quality is maintained. The change has been so significant that I am re-encoding all my video in order to recover disk space. In general, my disk usage is shrinking about 50%. Some files are less than a quarter of the size while most are about 60% their previous size. There are some videos that shrink less and even a couple that have gotten larger so mileage will vary.

The new Handbrake is faster too. In general I assumed 1 hour to encode every 45 minutes of video using the previous Handbrake. On the same hardware Handbrake 0.94 as reduced these estimates t0 being able to encode 1 hour of video in 1 hour. Again, these are rough estimates which vary with the video. Also, different hardware will yield different speeds. My new Mac Mini only needs about 30 minutes to encode an hour’s worth of video.

If you already use Handbrake you need to upgrade to Handbrake 0.94 even if it means taking some time to evaluate the settings. If you haven’t been using Handbrake and want to encode video you should check it out.